zoomish
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| zoomish [2020.09.18 07:35] – Steve Isenberg | zoomish [2024.10.25 18:11] (current) – [Zoom Settings] Steve Isenberg | ||
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| - | ~~NOCACHE~~====Zoom Security==== | + | ~~NOCACHE~~ <fc #a0a0a0><fs small> |
| - | Originally to provide security for High Holidays 2020. From Joshaua Heller via Rabbi Sparr, received 9/18/2020 at 10am and copied here with only appearance edits. | + | |
| - | <code> | + | |
| - | One last bit of advice- the zoom bombers will be out in force this weekend. There are lots of documents with great advice, this is a supplement gives specific steps for during | + | |
| - | Zoom Security/ | + | =====Zoom Settings===== |
| - | * Waiting room should be enabled, and password if possible. | + | Settings |
| - | * Before meeting starts, host should go to security shield and make sure that screen share and annotate | + | Go to zoom.us and log into your account. From the menu on the left, select '' |
| - | * For large meetings, have someone designated to watch for security- watch the top of the participant list- whoever’s microphone is moving is who is talking. | + | |
| - | * Tactics | + | |
| - | * Have a copy of membership list and HHD registration list handy. | + | |
| - | * If you have just one disruptor, you can start with B and then go to A. If you are not sure, start with A and then go to B. | + | |
| - | A. Removing ability of users to disrupt from within | + | ^Setting^Recommendation^Reasoning/ |
| - | 1.Click on picture of the rabbi or leader, select the three dots, and select “spotlight”- the other user will not be able to show any images on the screen. | + | |**AI Companion tab**||| |
| - | 2. Click on “Manage | + | |Meeting summary with AI Companion| |
| - | 3. From shield, remove ability of participants to chat , rename themselves. | + | |. ||| |
| + | |**Meeting tab**||| | ||
| + | |Waiting Room| OFF |Used to screen participants before letting them into the meeting.\\ My preference is OFF, so participants can join without screening.\\ When ON, then those joining meeting are placed in a waiting room, and host has to admit attendees individually.\\ Hosts/co-hosts can turn Waiting Room ON and OFF after the meeting has started.| | ||
| + | |Allow participants to join before host| ON |This ON means participants can join and chat before you the host get to the meeting. | ||
| + | |Mute all participants when they join a meeting| | ||
| + | |Meeting Chat| ON |Allows participants | ||
| + | |Allow users to save chats from the meeting| | ||
| + | |Allow participants to delete messages in meeting chat| ON |participants can delete their own messages; hosts and co-hosts can delete any chat messages.| | ||
| + | |Allow participants to edit messages in meeting chat| ON |allows participants to correct their messages| | ||
| + | |Meeting chat - Direct messages| | ||
| + | |Meeting chat - Auto-save| | ||
| + | |Sound notification when someone joins or leaves| | ||
| + | |Send files via meeting chat| ON |lets people send files through in-meeting chat| | ||
| + | |Co-host| | ||
| + | |Show Zoom windows during screen share| | ||
| + | |How many participants can share at the same time? | ||
| + | |Who can share? | ||
| + | |Who can start sharing | ||
| + | |Allow removed participants to rejoin| | ||
| + | |Allow | ||
| + | |Automated captions| | ||
| + | |. ||| | ||
| + | |**Recording tab**||| | ||
| + | |Record to computer files| | ||
| + | |Cloud Recording setting| |Choose at least\\ ' | ||
| + | |Record thumbnails when sharing| | ||
| + | |Recording notifications| | ||
| - | B. Removing users from the meeting: | ||
| - | Once you have identified the confirmed or potential disruptors. | ||
| - | 1. Click on their picture, go to the three dots, and click “report” and/or “remove” (or, if you are not sure) put in waiting room. You can also do this from “Manage participants”- click on them and select “More” | ||
| - | 2. If you are not sure, you can message people in the waiting room. They cannot message you back, but you can ask them to call a number to confirm who they are etc. | ||
| - | C. Return to normal | ||
| - | 1. Let people know that there was a disruption and it has been handled (some people may not even notice. | ||
| - | 2. Review participant list (all should be either members or people who are on our prospective list) | ||
| - | 3. Go to security shield and allow people to unmute. | ||
| - | D. After the fact- watch the waiting room and decide whether to let others in. | ||
| - | It is possible to go into the zoom portal to get a location and IP address of disruptors to follow up with law enforcement | ||
| - | </ | ||
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| - | |||
| - | ====Zoom best practices==== | ||
| - | //Based on information from BOLLI and Brandeis. | ||
| - | |||
| - | ===Participating in the meeting=== | ||
| - | * Please mute your microphone until you speak. | ||
| - | * Please make sure that your face is lit (as described below) so that people can see your expressions and your moving lips when you speak. | ||
| - | * If you want to speak, physically raise your hand and wave; or if your meeting leader has suggested it, consider using the “raise hand” feature that is available at the bottom center of your screen. | ||
| - | * To ask questions silently, consider the “Chat” feature on the bottom and center of your screen. [[https:// | ||
| - | |||
| - | ===Beforehand: | ||
| - | * Try not to sit with a window behind you, or your face will be in darkness. Lighting should come from in front of you or from the side, in order to best light your face. //The intent is to set up your image so that your face and your reactions can be seen and make the meeting more personal.// | ||
| - | * Set up your computer on a stable surface, like a table, counter, or desk. //If placed on an unstable surface, such as your legs or a pillow, your image on the screen will keep jiggling, which is distracting to others.// | ||
| - | * Place your computer roughly an arm’s length away from you, so that your face and part of your upper body will be visible. | ||
| - | * When you start ZOOM, you will be asked if you want to “Join with video”. This is a good time to check your image and make adjustments before you click the button. | ||
| - | * If you are using an iPad, prop it up so your face is in the frame. Set the iPad horizontally in front of you for a full image. [[https:// | ||
| - | |||
| - | Running into problems? | ||
| - | * Close applications on your computer. This should provide more power to your video functioning. You may want to restart your computer before joining the meeting. | ||
| - | * If you run into problems that you cannot easily solve, try restarting ZOOM. If that doesn’t work try restarting your computer. | ||
| - | |||
| - | ===Muting your microphone and stopping your video=== | ||
| - | * Be sure to mute your microphone as soon as you sign on and whenever you are not speaking. You can mute the microphone by clicking on the microphone icon on the bottom left of your screen or by clicking “Mute” on your small video image. | ||
| - | * If you are using two devices in the same meeting, you MUST mute one of them or your two devices will cause an echo. | ||
| - | * It is very important to avoid background noise. | ||
| - | * Zoom has a video that can help configuring your computer audio and camera. | ||
| - | |||
| - | ===Being a Good Citizen=== | ||
| - | * Pay attention to the meeting speakers | ||
| - | * Remain quiet except when you are speaking or asking a question | ||
| - | * Be courteous when asking a question (raise hand and wait to be acknowledged before speaking, for example) | ||
| - | * If you can, don't hide yourself or post a photo | ||
| - | * If you need to leave a meeting, please don't disturb others who are still in the meeting | ||
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zoomish.1600439745.txt.gz · Last modified: 2021.12.22 11:23 (external edit)