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--- zoomish [2020.07.21 16:59] – Steve Isenberg
+++ zoomish [2024.10.25 18:11] (current) – [Zoom Settings] Steve Isenberg
@@ Line 1: / Line 1: @@
-====Zoom best practices====
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-//Based on information from BOLLI and Brandeis.  Used with thanks but without permission.//
-===Participating in the meeting===
+=====Zoom Settings=====
-  * Please mute your microphone until you speak.
-  * Please make sure that your face is lit (as described below) so that people can see your expressions and your moving lips when you speak.
-  *     If you want to speak, physically raise your hand and wave; or if your meeting leader has suggested it, consider using the “raise hand” feature that is available at the bottom center of your screen.
-  *     To ask questions silently, consider the “Chat” feature on the bottom and center of your screen. [[https://support.zoom.us/hc/en-us/articles/203650445-In-Meeting-Chat|Zoom has instructions on using chat in a Zoom session]]
-===Beforehand: Setting up your computer and camera===
+Settings that are made in your zoom account that will protect your meeting(s) and make them more useful.\\ To get there:\\ \\
-  *     Try not to sit with a window behind you, or your face will be in darkness. Lighting should come from in front of you or from the side, in order to best light your face. //The intent is to set up your image so that your face and your reactions can be seen and make the meeting more personal.//
+Go to zoom.us and log into your account.  From the menu on the left, select ''Settings''
-  *     Set up your computer on a stable surface, like a table, counter, or desk. //If placed on an unstable surface, such as your legs or a pillow, your image on the screen will keep jiggling, which is distracting to others.//
-  *     Place your computer roughly an arm’s length away from you, so that your face and part of your upper body will be visible.
+^Setting^Recommendation^Reasoning/Use^
-  *     When you start ZOOM, you will be asked if you want to “Join with video”. This is a good time to check your image and make adjustments before you click the button.
+|**AI Companion tab**|||
-  *     If you are using an iPad, prop it up so your face is in the frame. Set the iPad horizontally in front of you for a full image. [[https://drive.google.com/file/d/1Ib_Y_g9HWyOOFz0EjcCQgefRD6H1P1xK/view|Click here for more information on using Zoom on an iPad.]]
+|Meeting summary with AI Companion|  ON  |Allows the AI Meeting Summary option\\ Host can turn on AI companion during a meeting, and view the AI-generated summary using the ''Meeting Summary'' menu option (above ''Settings'') after the meeting ends.|
+|.  |||
+|**Meeting tab**|||
+|Waiting Room|  OFF  |Used to screen participants before letting them into the meeting.\\ My preference is OFF, so participants can join without screening.\\ When ON, then those joining meeting are placed in a waiting room, and host has to admit attendees individually.\\ Hosts/co-hosts can turn Waiting Room ON and OFF after the meeting has started.|
+|Allow participants to join before host|  ON  |This ON means participants can join and chat before you the host get to the meeting.  Lets people use your meeting room even if you don't join as host.\\ You will be notified when a participant joins the meeting if you're not in it yet|
+|Mute all participants when they join a meeting|  OFF  |Prevents others joining from unmuting themselves if ON.|
+|Meeting Chat|  ON  |Allows participants to send chat messages.  Then from the dropdown choose limitations on chat messages. I use 'Everyone and anyone directly'|
+|Allow users to save chats from the meeting|  ON  |and Everyone|
+|Allow participants to delete messages in meeting chat|  ON  |participants can delete their own messages; hosts and co-hosts can delete any chat messages.|
+|Allow participants to edit messages in meeting chat|  ON  |allows participants to correct their messages|
+|Meeting chat - Direct messages|  ON  |So participants can send direct messages to another participant|
+|Meeting chat - Auto-save|  ON  |When meeting ends, chat messages are saved on host's computer|
+|Sound notification when someone joins or leaves|  OFF  |When on, very annoying tones.|
+|Send files via meeting chat|  ON  |lets people send files through in-meeting chat|
+|Co-host|  ON  |Allow the host to add co-hosts. Co-hosts have same in-meeting controls as host.|
+|Show Zoom windows during screen share|  ON  |
+|How many participants can share at the same time?|  ONE  |one at a time prevents confusion|
+|Who can share?|  All Participants  |
+|Who can start sharing when someone else is sharing?|  Host Only  |Prevents an attendee from grabbing the share from the presenter.\\ Host/co-host can stop someone's share at any time.  Prevents hijacking.|
+|Allow removed participants to rejoin|  OFF  |If host/co-host kicks someone out of meeting, they can't rejoin to continue bad behavior|
+|Allow participants to rename themselves|  ON  |
+|Automated captions|  ON  |Lets uses turn on captions during a meeting|
+|.  |||
+|**Recording tab**|||
+|Record to computer files|  OFF  |Lets participants record the meeting to their computer.  Turn on if you want this.|
+|Cloud Recording setting| |Choose at least\\ 'Record active speaker with shared screen'\\ 'Save chat messages from the meeting'\\ Display participants' names in the recording'|
+|Record thumbnails when sharing|  ON  |You see the speaker's face as thumbnail in the corner, along with what they are sharing and discussing|
+|Recording notifications|  ALL  |Tells participants that the meeting is being recorded (when recording starts or stops or when participants join a meeting being recorded)|
-Running into problems?
-  *     Close applications on your computer. This should provide more power to your video functioning. You may want to restart your computer before joining the meeting.
-  *     If you run into problems that you cannot easily solve, try restarting ZOOM. If that doesn’t work try restarting your computer.
-===Muting your microphone and stopping your video===
-  *     Be sure to mute your microphone as soon as you sign on and whenever you are not speaking. You can mute the microphone by clicking on the microphone icon on the bottom left of your screen or by clicking “Mute” on your small video image.
-  *     If you are using two devices in the same meeting, you MUST mute one of them or your two devices will cause an echo.
-  *     It is very important to avoid background noise.  It is very distracting to others if you don’t mute your microphone. Common oversights include audible eating, side conversation, anything phone-related, and pet-related noise.
-  *     Zoom has a video that can help configuring your computer audio and camera.  [[https://support.zoom.us/hc/en-us/articles/201362283-How-Do-I-Join-or-Test-My-Computer-Device-Audio-|click here]]
-===Being a Good Citizen===
-  * Pay attention to the meeting speakers
-  * Remain quiet except when you are speaking or asking a question
-  * Be courteous when asking a question (raise hand and wait to be acknowledged before speaking, for example)
-  * If you can, don't hide yourself or post a photo
-  * If you need to leave a meeting, please don't disturb others who are still in the meeting